General Guide to Appraising Functions, Activities and Records
This guide, published in 2014, is for staff in New Zealand public sector organisations, local authorities and consultants who are appraising records.It sets out a process to help decide the correct...
View ArticleUnauthorised Sale Of Public Records And Local Authority Protected Records
The ProblemGovernment records are paid for by public funds and managed under the Public Records Act 2005. These records contain a wealth of information that enables government to be held accountable...
View ArticleGeneral Disposal Authorities
What are General Disposal Authorities?Archives New Zealand issues General Disposal Authorities (GDAs) to help public offices decide what to do with common public records. GDAs provide continual...
View ArticlePrinciple 1: Create and Maintain Records
The requirements in this principle lay the groundwork for making and keeping fit-for-purpose records of business activity, and for maintaining them for as long as required.The requirements in this...
View ArticlePrinciple 6: Maintain the Integrity of Records
It is important to preserve the structural and informational integrity of records so they can be used with confidence for as long as required, and to protect and realise the upfront investment in them...
View ArticleNote about the guides and standards
Welcome to the new Archives New Zealand Records Toolkit. You may have noticed that most of our recordkeeping guidesrecordkeeping guides and fact sheets have been removed from the website buthave not...
View ArticleAmended General Disposal Authority 7 (GDA7)
Archives New Zealand has now completed the process of assessing feedback on the proposed amendments to the General Disposal Authority 7 (GDA7) and the final document is now available on the records...
View ArticleEmail and Good Recordkeeping
E-mail messages and their attachments, like other corporate records, are subject to the Public Records Act 2005 (PRA). Deciding which e-mails need to be kept as a public office or local authority...
View ArticleResources and Guides
Through this page a number of factsheets and guides produced by Archives New Zealand can be accessed and downloaded. Also available here are the resources produced for the Digitisation Toolkit. A...
View ArticlePrinciple 5: Appraise Records and Dispose of them appropriately
Assessing the value of records, and defining retention periods and disposal actions for them, helps to ensure they are provided with an appropriate level of care and are managed for (only) as long as...
View ArticleThe Appraisal Process: Part One – Getting started
This is the first in a series of blogs about the Appraisal Process from the Archives New Zealand Disposal and Acquisitions team.Appraisal is……the process of identifying the records that should be...
View ArticleAudit
What is the Public Records Act 2005 Audit Programme?Archives New Zealand has implemented a programme to audit the recordkeeping of public offices in 2010 to meet its obligations under section 33 of the...
View ArticleAdvice for sectors
The Records Management Standardmanagement standard for the New Zealand Public Sector and the Resources and Guides produced by Archives New Zealand are designed to be applicable across the New Zealand...
View ArticleInstitutes of Technology and Polytechnics New Zealand (ITPNZ)
What is the ITPNZ Disposal Authority?DA424 is a disposal authorityDisposal Authority that identifies common classes (or groups) of records created by Institutes of Technology and Polytechnics (ITPNZ)...
View ArticleSchools
Schools Disposal AuthorityDA221 is a disposal authorityDisposal Authority that identifies common classes (or groups) of records created by schools, their retention periods and disposal actions (what...
View ArticleLocal Authorities
Appraisal for Local AuthoritiesLocal governmentGovernment (also known as local authoritiesLocal Authorities under the Public Records Act 2005)Act) needs to carry out appraisal in order to retain...
View ArticleAppraisal
What is appraisal?Appraisal, within an information management context, is about enabling decisions. It is the process of analysis used to evaluate functions, activities, information and records to...
View ArticleAppraisal statement
Title has changed: Appraisal StatementstatementThe Appraisal Statement expresses the Archives New Zealand direction for appraisal within the New Zealand whole of government information context. The...
View ArticleDisposal
What is disposal?Disposal is the final action concerning the fate of records, for example, destruction or transfer to archives. Under the Public Records Act 2005 (the Act), no-one may dispose of a...
View ArticleIntentions to Dispose
What is an Intention to Dispose? Once a public office has formally submitted an appraisal report accompanied by a retention and disposal schedule, the Chief Archivist can approve the recommendations in...
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