Through this page a number of factsheets and guides produced by Archives New Zealand can be accessed and downloaded. Also available here are the resources produced for the Digitisation Toolkit. A number of templatesof Templates and resources can also be found here.
Not every document issued by Archives New Zealand is available here. As work on the the toolkit progresses we will be adding new content and refreshingcontent, refreshing old content and removing obsolete content. Some of theAll of the standards and guidance that have been available on the main Archives New Zealand website are still accessible from that site. on the same section of the site:
Records Management Standard for the New Zealand Public SectorGuidance and Standards
Records Management Standard for the New Zealand Public Sector
Summary and download links for the Records Management Standard can be found here:
Records Management Standard for the New Zealand Public Sector
Quick Guides
Quick Guides give short-form guidance about the subject. Each Quick Guide is available for viewing online and can be downloaded in both Word document and in PDF format.
Public Records Act (PRA) and Central Government
Recordkeeping for text messages
Records Management and Social Media
Records Management and the cloud
Transport of your transfer to Archives New Zealand
Trusted Computing and Digital Rights
Guides
Guides are longer and give more in-depth guidance on the subject documented. Each guide is available in both Word and pdf formats.
A guide to the Public Records Act
Guide to best practice in physical storage
Guide to developing a recordkeeping policy
Guide to managing records during administrative change
Making Decisions on the Access Status of Public Records
Recordkeeping for business activities carried out by contractors
Risk management guide for disposal of records
Digitisation Toolkit Resources
A number of resources have been produced which comprise the Digitisation Toolkit. Links to each document can be found below:
Authority to retain digitised public records in electronic form only
Checklist: Destruction of source records after digitisation
Explanatory notes for retaining digitised local authority records in electronic form only
Explanatory notes for retaining digitised public records in electronic form only
Technical Specifications for digitisation
Technical Specifications for Electronic Recordkeeping Metadata
Templates and Forms
These templates are used in the processes of appraising, disposing and transferring records.
Appraisal Report - Amendment to an existing Disposal Authority
Appraisal Report Functions, Activities and Records Evaluation Template
Appraisal Report Legacy Functions, Activities and Records Evaluation Template
Deferring a Transfer - Agreement document and Templates
Disposal Schedule and Access Schedule Template
Additional Resources
General Disposal Authority (GDA) 6 - Common Corporate Service Public Records
General Disposal Authority (GDA) 7 - Facilitative, Transitory and Short Term Value Records
Information management education/training providers
List of Protected Records for Local Authorities
If you have any questions or comments on any of these documents please email Archives New Zealand at: rkadvice@dia.govt.nz